Privacy Protocol

At Uniksh Management Services ("Uniksh", "we", "us", "our"), we recognize that the protection of personal data is a fundamental component of our commitment to professional excellence. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with our executive search, board advisory, and leadership consulting services.

1. Information We Collect

In the course of our executive search and board advisory mandates, we may collect the following categories of personal data:

• Professional Information: Curriculum vitae (CV), employment history, educational credentials, professional certifications, and references.
• Compensation Data: Salary history, bonus structures, equity holdings, and benefits expectations.
• Assessment Data: Psychometric evaluation results, interview notes, and behavioral assessments conducted during the selection process.
• Contact Information: Name, email address, phone number, and professional correspondence details.
• Publicly Available Data: Information from professional networking platforms (e.g., LinkedIn), regulatory filings, and corporate registries.
• Website Usage Data: IP addresses, browser types, pages visited, and referring URLs when you interact with our digital properties.

2. How We Collect Information

We collect information through multiple channels:

• Direct Submissions: When you submit your CV, complete web forms, or correspond with our consultants.
• Client Nominations: When our client organizations propose you as a candidate for a specific mandate.
• Third-Party Sources: From publicly accessible databases, professional networks, and with your consent, from reference providers.
• Automated Technologies: Through cookies and similar tracking technologies on our website (see our Cookie Policy).

3. Purpose & Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds: Legitimate Interest, Contractual Necessity, or Consent.

• Executive Search & Placement: Evaluating your suitability for current or future leadership mandates.
• Client Advisory Services: Providing our clients with confidential candidate assessments and market intelligence.
• Talent Network Maintenance: Keeping a curated database of exceptional leaders for future opportunities.
• Legal & Regulatory Compliance: Fulfilling our obligations under applicable employment, data protection, and anti-corruption laws.
• Website Improvement: Analyzing usage patterns to enhance your digital experience.

4. Sharing Your Information

We do not sell or rent your personal data. We may share your information in the following limited circumstances:

• With Clients: Only after obtaining your explicit consent, we share relevant candidate profiles with prospective employers for specific mandates.
• With Service Providers: Trusted third parties who perform psychometric testing, background verification, or IT services under strict confidentiality agreements.
• Legal Obligations: When required by law, court order, or regulatory authority.
• Corporate Transactions: In the event of a merger, acquisition, or asset sale, your data may be transferred with appropriate safeguards.

5. International Data Transfers

As a global advisory firm with clients and partners across APAC, EMEA, and the Americas, your personal data may be transferred to countries outside your residence. We ensure all such transfers comply with applicable data protection laws, including the use of Standard Contractual Clauses (SCCs) and binding corporate rules where required.

6. Data Security & Confidentiality

Uniksh employs institutional-grade technical and organizational measures to safeguard sensitive information, including:

• 256‑bit encryption for all data transmissions.
• Role‑based access controls restricted to relevant consultants.
• Secure, localized servers with regular vulnerability assessments.
• Mandatory confidentiality agreements for all employees and contractors.

7. Data Retention

We retain professional profiles for as long as necessary to fulfill our advisory mandates and maintain our talent network. Given the long-term nature of executive careers, we may retain your record for up to seven (7) years after our last interaction to notify you of future opportunities, unless you request earlier deletion. Client engagement data may be retained for up to ten (10) years to comply with governance and audit requirements.

8. Your Data Protection Rights

Depending on your jurisdiction (including rights under GDPR, India's Digital Personal Data Protection Act, or similar laws), you may have the following rights:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Correct inaccurate or incomplete information.
• Right to Erasure ("Right to be Forgotten"): Request deletion of your data where no legal obligation to retain exists.
• Right to Restrict Processing: Limit how we use your data while a complaint is pending.
• Right to Data Portability: Receive your data in a structured, machine‑readable format.
• Right to Object: Object to processing based on legitimate interests, including direct marketing.
• Right to Withdraw Consent: Where processing relies on your consent, you may withdraw at any time.

To exercise any of these rights, please contact our Data Privacy Officer using the details in Section 11.

9. Cookies & Tracking Technologies

Our website uses essential, functional, and analytical cookies to improve your browsing experience. You may manage cookie preferences through your browser settings. For detailed information, please review our Cookie Policy.

10. Children's Privacy

Our services are directed to business professionals and organizations. We do not knowingly collect personal data from individuals under the age of 18. If you believe we have inadvertently collected such data, please contact us immediately for deletion.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our practices. The "Last Updated" date at the top of this page indicates when the latest revisions were made. Material changes will be communicated via prominent notice on our website or direct communication where appropriate.